The difficulty in asset management is not the first count but the day after it: a device moved between two offices, custody handed to a new employee, equipment sent out for maintenance — three movements are enough to break the register within weeks.
We provide an electronic platform binding tags to records and logging every movement by scan: location transfer, custody change, maintenance out and in, disposal and condition re-assessment. Each movement carries an author, a date and an attachment, making asset history auditable from day one.
The system includes dashboards by site, class and condition, periodic scan-based reconciliation rounds, alerts for assets not scanned in a round, audit-ready reports, and permissions restricted by role and location.
Who this service is for
- Multi-site and multi-branch organisations
- Entities with frequent custody movement
- Hospitals, universities and educational institutions
- Government entities controlling custodial assets
- Companies seeking to end the manual annual count
How we work
- 01
Configuration
Loading the asset register, classification tree, sites, users and permissions.
- 02
Tag binding
Binding each barcode or QR code to its record and enabling phone-based scanning.
- 03
Enabling movements
Activating transfer, custody, maintenance and disposal flows with an approval path.
- 04
Periodic reconciliation
Scan rounds producing a reconciliation report and alerts on unscanned assets.
- 05
Training and handover
Training the teams, delivering operating manuals and configuring recurring reports.
Frequently asked questions
Does the system integrate with our accounting platform?
Yes, through periodic exchange files or an API link depending on what your platform allows, with the aim of keeping a single source of truth and no double entry.
Do staff need lengthy training?
No. Daily movements are performed by phone scan in a few steps; we deliver short user training and deeper training for system and permission administrators.
Can the system run on our internal servers?
Yes. The platform is available as a hosted service or as an on-premise deployment for entities that require data to remain inside their network, agreed at the configuration stage.