A fixed asset register is not a spreadsheet tab; it is a formal record built to serve three audiences at once: finance for depreciation and reporting, operations for maintenance and custody, and the external auditor for existence, ownership and value.
We build or rebuild the register with complete fields: reference number, description, class, acquisition date, cost, accumulated depreciation, net book value, remaining life, location, custodian, condition, supporting document and photograph.
We address where most registers fail: assets fully depreciated yet still in service, disposals recorded without disposal evidence, capital improvements expensed in error, and assets shared across multiple cost centres.
Who this service is for
- Finance functions responsible for financial statements
- Entities facing an external or regulatory audit
- Companies migrating to a new accounting system
- Government entities implementing accounting standards
- Companies following acquisitions and mergers
How we work
- 01
Assessing the current register
Measuring field completeness, balance accuracy and agreement with the general ledger.
- 02
Structuring the fields
Designing the register to serve depreciation, operations and audit simultaneously.
- 03
Accounting reconciliation
Treating disposals, capital improvements and fully depreciated assets still in service.
- 04
Sign-off and handover
Final agreement to the general ledger and delivery in an import-ready format.
Frequently asked questions
Do you reconcile the register to the general ledger?
Yes, and it is a mandatory step in our methodology. The register is not handed over until total cost and accumulated depreciation agree with the accounting balances, with any residual difference documented and explained.
How do you treat fully depreciated assets still in service?
We isolate them in a separate schedule since they distort the picture of operating capacity, and propose revisiting useful lives or revaluing the class under our accreditation if management wishes.
In what format is the register delivered?
In an import-ready format for your system with a reference file and asset photographs, and it can be delivered pre-loaded into the asset tracking platform we provide if the client prefers.